Timelines / Deadlines

Important dates at a glance (all below times are subject to change)
Here you can find all important exhibition deadlines in one document.

MEETING DATES 4 – 6 September 2022
Further information will follow soon

Each exhibitor will be listed with a company profile on the ERS Virtual Meeting Platform, please contact in the meantime kristof.kemp@ersnet.org

1 July 2022 Deadline for stand design approval via kristof.kemp@ersnet.org
15 August 2022 Registration deadline for exhibitor badges
5 August 2022 submission deadline for Service orders via ServiFira Online Shop, afterwards the shop closes and a late order charge of 25%will apply
23 August 2022 Deadline catering orders
Thursday, 1 September 2022
Friday, 2 September 2022
Saturday, 3 September 2022

Exhibition set-up, subject to change:
for stands >80 sqm 08:00 – 21:00
for stands <80 sqm from 13:00 – 21:00
08:00 – 21:00
08:00 – 17:00 (afterwards carpet will be laid, decoration works on the stand still possible until 20:00, but no heavy machinery).

Extra set-up day: Wednesday, 31 Aug available from 08:00 – 21:00 on request via o.heinke@interplan.de for 2,800€/day
Night set-up: Only on request from 21:00 – 07:00 on each day of set-up. The costs are 300€/hour/exhibitor and it can be ordered via o.heinke@interplan.de

Attention! Due to the surrounding residential neighbourhood noise is prohibited between 10pm and 7am!

Sunday, 4 September 2022
Monday, 5 September 2022
Tuesday, 6 September 2022

Exhibition opening times, subject to change
09:00 – 17:30
09:00 – 17:30
09:00 – 17:30

For stand personnel, the exhibition area will be open 2 hours before the official opening (07:00 am) and close at 19:30 pm from Sunday – Tuesday

Attention! The access to the exhibition hall prior and after the official opening times is only possible with an exhibitor badge. In case someone of your staff has a delegate registration but needs to get to the booth at the before mentioned times, this is only possible provided she/he can prove (e.g. via Business Card) to belong to an exhibiting company.

Tuesday, 6 September 2022





Wednesday, 7 September 2022

Exhibition dismantling (subject to change)
18:00 – 21:30 

> light dismantling* from 18:00, no heavy machinery until approx. 19:30 to avoid noise disturbance in the session halls underneath the exhibition hall.

> night dismantling is possible on request and may come with extra cost.

> No lorry traffic allowed from 22:00 – 08:00

08:00 – 21:00

*Light dismantling means that you can start to pack brochures, put together furniture on your booth etc. from 17:00 on. However, the aisles need to be kept clear. From 17:30 until 19:00 the workers will take out the floor carpet. The ordered shell scheme stands will be dismantled from 17:30, please make sure to take your valuables with you.The hall gates open at approx. 19:00 to allow access for heavy machinery as forklifts, cherry pickers, etc. SCHENKER will deliver the empties, boxes and crates also from 19:00. The delivery of all the crates may take another 2-3 hours. Please bear this in mind when planning your flights.

Due to the surrounding residential neighbourhood noise is prohibited between 10pm and 7am!

Attention! The beginning of the dismantling time is often a very sensitive time for objects either being stolen or taken by mistake from neighbouring stands. We therefore strongly recommend to make sure that someone from your stand team remains at the booth until your construction team arrives, your valuable objects are packed and/or border security is hired. The ordered shell scheme stands and furniture will be dismantled from 12:00 on, please make sure to take your valuables with you. All exhibits, stand fitting and/or other stand material should be removed by 21:00 on 7 September 2022. Exhibitors will be held liable for any charges occurred by materials remaining in the halls after the time mentioned above. In addition, they will be held liable for any resulting venue hire costs. 

Timetable on Saturday, 3 September 2022  
08:00 – 16:00 Moving in rental stands which are ordered via the online shop of ServiFira
Allocation of all equipment ordered via the shop
until 16:00 Finish of all technical set-up.
Load up and clear up of stand building material such as hand lifts, boxes etc. in order to clean the aisles.
afterwards Only stand decorations are allowed. All stands must be fully operational for approval by the local authorities.
during the night Laying of the carpet in the aisles (stand border to stand border / colour: TBA)
all mentioned times subject to change
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